ARTICLE I. Name, Purpose and Affiliation
Section 1. Name
The name of this organization is the International Ground Source Heat Pump Association (IGSHPA).
The purpose of the International Ground Source Heat Pump Association is to promote the growth of the ground source (also known as geothermal) industry by:
- Promoting the efficient use of ground source heat pumps
- Developing and promoting sound industry-related standards
- Supporting the effective marketing of ground source heat pumps;
- Identifying and supporting sanctioned affiliate institutions for
the purpose of IGSHPA training and industry research;
- Developing and distributing internationally recognized training
- Enabling its members to have direct input into any published materials;
- Providing a forum for information interchange;
- Enabling association members to benefit from the advantage of large
- Representing the association in matters of local, state, national,
and international interest of members. The International Ground Source
Heat Pump Association is established as an integral part of Oklahoma
ARTICLE II. Membership
Section 1. Eligibility
In order to obtain membership, an individual, corporation, or group
(sometimes referred to hereafter as company) will pay an annual membership
fee, be actively affiliated with the ground source heat pump industry,
utilize IGSHPA materials, contribute to the materials content, and abide
by established standards as developed by IGSHPA.
The official company delegate, or their alternate, who has a current
membership in a voting category (Refer to Chapter 9 of the bylaws) is
a voting member.
ARTICLE III. Advisory Council
Section 1. Name
The name of this guidance body is the advisory council of the International
Ground Source Heat Pump Association.
The purpose of the advisory council is to represent the membership
and provide direction in accomplishing the purpose of the organization.
Section 3. Council Composition
The advisory council will be composed of a maximum of fifteen (15)
voting members. Ex-officio members of the council will consist of a
designated member of the International Ground Source Heat Pump Association
staff and others as voted in by the advisory council. Ex-officio members
are entitled to a voice but not a vote.
Section 4. Membership Eligibility
To be eligible for election to the advisory council, a voting member
must exhibit willingness and have the financial resources to actively
participate and contribute to the tasks of the council.
The officers of the advisory council are a chairperson, vice chairperson,
secretary, and treasurer.
- The chairperson and vice chairperson will be elected by a simple
majority of the advisory council by a secret ballot to serve a term
of one (1) year. The tenure of the chairperson or vice chairperson
or treasurer shall not exceed three (3) one-year terms. To retain
the Chair, the person must retain advisory council membership. The
advisory council chairperson will preside over all advisory council
and general assembly meetings The chairperson will identify all special
committees as requires. During temporary absences of the chairperson,
the vice chairperson will assume the responsibilities of the chairperson.
- The secretary will be elected by the advisory council membership.
The person elected to this position will serve a term concurrent with
his/her advisory council term. The duties of the secretary are to
record the minutes of all IGSHPA meetings or to designate a person
to record such minutes.
- The treasurer will be appointed by the dean of engineering at Oklahoma
State University as long as the ground source heat pump program is
under his/her administrative responsibility. The treasurer will always
be an employee of Oklahoma State University. His/her duties will be
to deposit membership dues and other income to appropriate OSU Foundation
accounts, pay approved bills as directed by the executive director
of the International Ground Source Heat Pump Association and submit
an annual report to the membership.
Section 6. Tenure of Appointments
Elected advisory council members will serve a term of three (3) years.
Should an advisory council member submit his/her personal resignation,
this position on the advisory council will be filled at the next regular
election. The person elected will serve the remainder of the unexpired
term. Newly elected advisory council members will take office immediately
following election by the membership.
Section 7. Advisory Council Meetings
The advisory council will meet annually prior to the scheduled general
assembly meeting and when necessary as determined by the advisory council.
The chairperson and the Executive Director will designate the date,
time and location of the advisory council meetings.
Section 8. Removal From Advisory Council
A member of the advisory council who has two (2) consecutive absences
from the council meeting is subject to removal from the advisory council
by a two-thirds vote, unless such absences are excused by the advisory
A simple majority of voting members of the advisory council will constitute
Advisory council members may appoint another member of the advisory
council as proxy to represent their vote as long as a quorum exists.
A proxy will not count as two (2) voting members in determining a quorum.
Section 1. Name and Purpose
The Geothermal Heat Pump Industry Conference is the name of the yearly
meeting of the International Ground Source Heat Pump Association. The
purpose of the yearly meeting is:
- To conduct the business of the association;
- To provide a forum for the exchange of information and explore
the future direction of the association;
- To develop and review proposals of publications and related activities;
- To present committee reports.
Section 2. Time and Place
The yearly meeting will be held annually at a site selected by the
The committee chairperson will review all requests for attendance at
committee meetings and issue all invitations to non-committee members.
Criteria for invitations will include knowledge and expertise in subject
matter of the committee assignment. General sessions are open to anyone
who is a registered attendee of the conference.
ARTICLE V. Oklahoma State University/International
Ground Source Heat Pump Association
Section 1. Conference Activities and Publications
The Oklahoma State University staff of the International Ground Source
Heat Pump Association will assume all administrative responsibilities
for the details of all IGSHPA conferences, publications, and sale of
all IGSHPA materials.
Section 2. Executive Director
The executive director will be approved by the advisory council. The
executive director is responsible for routine operations and decisions
provided these actions are in consonance with state and federal law
and the policies and regulations of Oklahoma State University and its
governing board of regents.
Section 3. Copyrights of IGSHPA Manuals
Oklahoma State University's board of regents shall perpetually own
the copyrights of authored material which has been validated by the
general assembly of the International Ground Source Heat Pump Association.
All publications will be formally registered for copyrights in the name
of the Board of Regents for Oklahoma State University.
These constitutional articles may be amended at any regular meeting by
a two-thirds vote of the advisory council present. Due notice of the proposed
amendments shall be given to the chairperson of the advisory council by
electronic mail or other medium at least thirty (30) days prior to the
meeting and distributed to the members of the advisory council by electronic
mail or other medium at least two weeks (14 days) prior to the meeting.
The advisory council shall have two weeks to make suggested changes and/or
additions to proposed amendments. Following incorporation of suggested
revisions, the proposed amendments will again be disseminated. The advisory
council may vote to amend the constitution by written ballot, electronic
ballot, or table said amendments until the yearly meeting.
CHAPTER 1. Advisory Council
CHAPTER 2. Nominating Committee
Section 1. Purpose and Duties
The nominating committee is responsible for reviewing all nominations
received from the general membership to verify eligibility to hold office
and prepare a slate of nominees for election. The nominating committee
will prepare a slate of two (2) nominees for each vacant position for
placement on the ballot for election. If two (2) eligible names are
not nominated for a vacant position, then one (1) name may run unopposed.
The nominating committee will consist of two members, one who is a
council member and the other who is a member at large. The two members
serving as the nominating committee will be appointed, upon recommendation
of the advisory council, by the council chairperson to serve a term
of one year. Members of the advisory council who are up for re-election
are not eligible to serve on the nominating committee that year.
CHAPTER 3. Election of the Advisory Council
IGSHPA will send nomination forms to each voting member through a specified
member's electronic mail address or designated fax number. Additionally,
the nomination form will be posted on the IGSHPA web site thirty days
prior to the yearly meeting.
Section 2. Voting Procedures
A slate of nominees will be collected by IGSHPA and a ballot prepared.
The ballot will be distributed to each voting member through a specified
member's electronic mail address or designated fax number. Additionally,
the ballot will be posted on the IGSHPA web site two weeks prior to
the election. IGSHPA staff will verify the voter's eligibility from
the IGSHPA database. For election on all ballots, a nominee must receive
a majority of the total vote to receive an advisory council position.
In the event of a tie vote, the advisory council shall decide by a secret
ballot election. Individuals elected to the advisory council will be
notified by electronic mail within one week of election or prior to
the official announcement at the opening session of the yearly meeting.
CHAPTER 4. Adopting Agencies
Section 1. Adoption of Materials
Any member corporation, institution, heat pump manufacturer, etc. that
desires to adopt the copyrighted training material of the International
Ground Source Heat Pump Association may do so by requesting and completing
official adoption forms. Copies of these forms will be maintained by
the executive director of the International Ground Source Heat Pump
Association at Oklahoma State University.
CHAPTER 5. Membership Privileges
Section 1. Validation Participation
An IGSHPA member is entitled to submit material to the editorial staff
for committee review and possible inclusion in IGSHPA publications,
to attend all meetings of the general assembly of IGSHPA, and to request
the published proceedings of all IGSHPA meetings.
CHAPTER 6. Membership Privileges
Section 1. Annual Conference
The official meeting of the International Ground Source Heat Pump Association
is the yearly conference. There are three types of meetings held at
this conference: the advisory council, the IGSHPA committees, and the
general assembly. The advisory council meeting will be held by the day
preceding the opening day of the general assembly or before the end
of the yearly meeting. The advisory council meeting will be open to
the membership unless the advisory council votes to be in closed session.
Times and locations of committee meetings will be announced by the committee
chairperson or his/her representative. The general assembly meeting
will be officially opened by the advisory council chairperson on the
date and time specified in the invitations. Although a general assembly
meeting may last for several days, it shall be considered one meeting.
Intermediate adjournments for the purpose of committee work or recesses
from day to day; do not destroy the continuity of the meeting. The meeting
will be officially adjourned by an approved motion from the floor on
the final day of the annual conference at the time the chairperson determines
that all business has been concluded.
Section 2. Advisory Council Meeting
The advisory council will meet annually during the yearly meeting and
when necessary as determined by the advisory council. The chairperson
and the executive director will designate the date, time, and location
of the advisory council meetings.
Section 1. Committee Formation
The advisory council chairperson will form committees as necessary
and appoint the chairperson for that committee. The committee chairperson,
with the approval of the advisory council chairperson, will select a
vice chairperson, secretary, and as many members as is necessary to
perform the tasks assigned to the committee. The numbers of members
may fluctuate if necessary. Members assigned to office work under the
direction of the chairperson. In the absence of the chairperson, the
vice chairperson will preside. Should the chairperson and vice chairperson
both be unable to attend the meeting, an acting chairperson will be
appointed by the committee. It shall be the responsibility of the committee
secretary to keep accurate minutes of the meetings. It shall be the
responsibility of the committee chairperson to submit a report from
the yearly committee meeting and/or additional reports by electronic
mail or medium as need to the advisory council chairperson and the IGSHPA
CHAPTER 8. General Assembly Voting
Section 1. Voting Procedures
All voting members will have an equal voice and vote in the general
assembly sessions. In the event of controversy, any three (3) members
may ask that the chairperson conduct a roll call vote.
CHAPTER 9. Levels and Dues
The membership types will be divided into eleven (11) categories with
the designated dues structure for each category.
(1) Foundation Member (voting) Any company or utility involved with the
ground source technology. Initial fee is $10,500; annual dues are $1,430.
(2) Manufacturer I Member (voting) Any company that manufactures equipment,
piping, or accessories related to the ground source system industry. Annual
dues are $1,430.
(3) Manufacturer II Member (voting) Any company with less than 100 employees
that manufactures equipment, piping, or accessories related to the ground
source heat pump industry. Annual dues are $905.
(4) Holding Company and Member Utilities (voting) Any holding company
and all its member utilities. Annual dues for the holding company are
$1,430; for member utilities with 100,000 or more meters, $695; for member
utilities with less than 100,000 meters, $265.
(4) Utility I Member (voting) Any utility with 100,000 meters or more.
Annual dues are $1,430.
(5) Utility II Member (voting) Any utility with less than 100,000 meters.
Annual dues are $525.
(6) Product Distributor Member (voting) Any company that wholesales equipment,
piping, or accessories related to the ground source system industry. Annual
dues are $525.
(7) Association Member (voting) Any nonprofit association promoting interest
and materials for the ground source system industry (i.e., statewide heat
pump association). Annual dues for the association are $640; $105 for
each additional association member.
(8) Product Representative, Dealer, or Contractor Member (voting) Any
company or individual involved in commercial applications and/or the retail
installation trade. Annual dues are $420.
(9) Architect or Engineer Member (voting) Any registered architect or
engineer in ground source system design. Annual dues are $420.
(10) Associate Member Any employee of companies in the above membership
levels or instructors of educational institutions. Annual dues are $105.
(11) Accredited Installer Any individual who has passed the IGSHPA Accredited Installer examination and maintains the accreditation through the continuing education program. Three year dues are $300. (Includes continuing education fee.)
(12) Individual who does not qualify for any of the preceding membership
levels. Annual dues are $105.
Questions concerning membership levels will be submitted to the membership
committee for consideration and recommendation to the advisory council
CHAPTER 10. Amendments to the Bylaws
The articles of the bylaws may be amended by a two-thirds vote in the
advisory council meeting at the yearly meeting. Any proposed amendment
will be sent by electronic mail or other medium to the council chairperson
at least thirty (30) days prior to the meeting and then distributed
to all council members at least two weeks (14) days in advance for their
review and consideration.
The advisory council shall have two weeks to make suggested changes
and/or additions to proposed amendments. Following incorporation of
suggested revisions, the proposed amendments will again be disseminated.
The advisory council may vote to amend the bylaws by written ballot,
electronic ballot, or table said amendments until the yearly meeting.